Label Files

Throughout the design process, there are milestones that you want to capture. These milestones represent points in time such as customer proposals, design reviews, or concept variations. You can label these milestones so they can be easily identified. Using labels, you can establish baselines and track marked progress for work-in-progress files. As the design progresses, you can also use these milestones to archive and retrieve past versions.

When you create a label, the most recent checked in version of every file in the project is assigned that label. If files within the project have child references outside of the current folder, those files are also assigned the label. There is no limit to the number of labels that can be assigned to a project. You cannot create more than one label with the same name.

Labels do not include folder information, only the project files are labeled. To help you identify the labeled project, include the name of the project in the label name and add a descriptive comment summarizing the extent of the label.

The Labels dialog box allows you to create new labels and view existing ones. You can also delete labels, rename labels, extract labeled files from the vault using Pack and Go, and restore labeled files. Labels can be viewed by anyone with permission to see labels.

Manage Labels

All vault users can view labels; however, only user accounts assigned the role of Editor or Administrator can create and manage labels. The Labels dialog box is used to manage and view labels. Labels can be created, deleted, renamed, archived, and restored all from the Labels dialog box. The Labels dialog box also displays details about labels, such as who created it, when it was created, how many files are assigned to the label, and the comment associated with the label.

Assigning a label to a project creates a dependency between the project files and the corresponding label. Files associated with labels cannot be deleted from the vault unless the label is deleted first. When you delete a label, only the label is removed. The associated files remain in the vault.

No two label names can be the same. When naming labels, the following characters are restricted: \ / : * ? " < > |

Label files

Create a New Label

Edit a Label

Delete a Label

Extract Labels

Restore Lables

Because a label is applied to the entire project, it is a convenient way of restoring a project in a single operation rather than restoring individual files. Restoring a label returns the packed versions of the files associated with a label to the vault as the newest versions of the files. By restoring a label, you can rollback a project should it be necessary to return to a previous milestone. For example, you can rollback the project to the versions of the files labeled as "Initial Design" if the project has strayed too far off course or if the files have to be returned to the last known good state.

All of the files associated with the label must be checked in before restoring the label. Even files checked out to the person restoring the label must be checked in.

When a label is restored, all of the files associated with the label are restored to the vault. You cannot choose which files within the label are restored. The label represents the project in its entirety.

If you cancel the restoration process, the files that have been returned to the vault up to that point stay in the vault. The remaining files associated with the label are not restored.

Restore a Label